A color plate from Catesby's "Hortus Europae Americanus: Collection of 85 Curious Trees and Shrubs
Books about Art & Nature
August 30, 2013
Preparators installing Nam June Paik's "John Cage Robot II" (1995) at Crystal Bridges.
Installing Nam June Paik’s “John Cage Robot II”
September 2, 2013
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This Is How We Do It: Large Scale Events at Crystal Bridges

Special Events staff created the cross-stitch signage for the recent Art Night Out event.

Special Events staff created the cross-stitch signage for the recent Art Night Out event.

On July 25th, 400 guests partied the night away at the Museum during our semi-annual Art Night Out event. The theme, “Rite of Passage,” celebrated the Angels & Tomboys exhibition, currently on display. The night included performances by Sarah Hughes Band, Phunbags comedy troupe, Bonnie Montgomery and Friends, Don’t Stop Please!, and Violetta Lotus Burlesque, as well as artmaking activities, gallery games, and more fun for the over-21 set.

 

Special Events staff created the cross-stitch signage for the recent Art Night Out event.

Special Events staff created the cross-stitch signage for the recent Art Night Out event.

While Art Night Out only lasts one evening, getting ready for the party takes a little more time than that. Prep meetings begin weeks in advance, with many Museum departments involved such as Facilities, Culinary, Communications, and of course, Special Events and Education. About two weeks before the event, the menu is finalized, layout drawings for furniture placement are designed, table linens get ordered, and the Special Events team gets to work on decorations and themed items—for Rite of Passage we created décor such as custom cross-stitch pieces and a ribbon curtain for the Great Hall entrance.

WL Parker Setup

Museum Facilities crew members set up tables and chairs on Walker Landing.

The hard work starts the morning of the party. The Museum’s Facilities staff gets to work using the drawings to get all necessary furniture set up in time for the event. For a party like Art Night Out that takes place in multiple spaces, this setup can take up to six hours!

By mid-afternoon, the Special Events and Culinary teams are hard at work, too! It’s time to put out table linens and start getting the bars set up with glassware.

Don't Stop Please! conducts a soundcheck on the South Lawn.

Don’t Stop Please! conducts a soundcheck on the South Lawn.

A party with five performing acts in three locations requires a LOT of AV—the AV techs also get started by 4:00 pm. There are a lot of speakers to set up, mikes to wire, and cables to connect! Performers begin arriving shortly after for soundchecks.

From 6:30 to 7:30, Special Events and Education staff put together the finishing touches for the party. The Van Go Go Girls quilters arrive for their setup, the food is displayed, photo booth prepared, and the staff huddle up to review the event’s run of show.

The Van Go Go Girls quilting group.

The Van Go Go Girls quilting group.

The doors opened at 7:30, with throngs of people piling in for the fun. If you joined us for the evening, thank you! If you weren’t able to make it this time, don’t fret – we’ll be back in November with the next Art Night Out. And this time, you’ll know how we do it!

To see more images of the Art Night Out: Rite of Passage event, check out the Museum’s Facebook page!

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